Privacy Policy

1. Information We Collect

We may collect the following categories of information:

Personal Information

This may include your name, phone number, email address, location, CV, employment history, qualifications, professional profile, and any information you voluntarily submit through our website forms, applications, or consultations.

Employer Information

If you represent a business, we may collect company name, job vacancy details, contact details, hiring needs, payroll-related information, and other workforce information necessary to provide our services.

Technical Information

When you visit our website, we may collect device information, browser type, IP address, pages visited, time spent on pages, and cookie-related data.

Sensitive Information

Where necessary for recruitment or HR services, we may process sensitive personal data such as identification documents, background check information, or other details required for lawful hiring, compliance, or employment administration.

2. How We Use Your Information

We use personal data for the following purposes:

• To provide recruitment, staffing, HR, payroll, outsourcing, and advisory services
• To evaluate applications and match candidates with suitable opportunities
• To communicate with job seekers, employers, and website users
• To support international placement and career guidance services
• To respond to inquiries, consultations, and service requests
• To improve our website, services, and user experience
• To comply with legal, regulatory, and contractual obligations
• To maintain internal records, reporting, and service quality

3. Legal Basis for Processing

We process personal data where it is necessary for one or more of the following reasons:

• You have given consent
• Processing is necessary to perform a contract or take steps before entering into a contract
• Processing is required to comply with legal obligations
• Processing is necessary for our legitimate business interests, provided those interests do not override your rights and freedoms

4. Sharing of Information

We may share personal data only where necessary and appropriate with:

• Potential employers or hiring organizations
• Service providers who support our website, recruitment systems, communication tools, or hosting
• Professional advisors or compliance partners
• Government authorities or regulators where required by law
• Third parties involved in lawful payroll, screening, verification, or employment processes

We do not sell your personal data.

5. International Transfers

Because Staffbit Limited may support international job placement, your information may be shared with employers, partners, or service providers outside Kenya when necessary. Where this happens, we take reasonable steps to ensure your information is handled securely and in line with applicable data protection requirements.

6. Data Retention

We retain personal data only for as long as necessary to provide our services, meet legal requirements, resolve disputes, maintain business records, or support legitimate recruitment and HR operations. After that, we securely delete, destroy, or anonymize the data where appropriate.

7. Data Security

We take appropriate technical and organizational measures to protect personal data against unauthorized access, loss, misuse, alteration, or disclosure. However, no method of transmission over the internet or electronic storage is completely secure, and we cannot guarantee absolute security.

8. Your Rights

Subject to applicable law, you may have the right to:

• Access the personal data we hold about you
• Request correction of inaccurate or incomplete information
• Request deletion or destruction of your data in certain circumstances
• Object to or restrict certain types of processing
• Request portability of your personal data
• Withdraw consent where processing is based on consent

9. Cookies

Our website may use cookies and similar technologies to improve functionality, analyze traffic, personalize content, and support website performance. You may control cookie settings through your browser.

10. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices, content, or security of those external sites.

11. Children's Privacy

Our services are not intended for children under the age of 18 unless otherwise permitted by law or required for a lawful recruitment, training, or employment process with appropriate consent and safeguards.

12. Updates to This Policy

We may update this Privacy Policy from time to time to reflect changes in our services, operations, or legal obligations. Any updates will be posted on this page with a revised version.

13. Contact Us

If you have questions, requests, or complaints regarding this Privacy Policy or your personal data, please contact us at info@staffbit.co.ke or call 0722 611 141.